System Settings

System settings is where the general settings for the Tracking System can be configured.

This is divided up into the following categories:

Invoicing

Default accounting code for office and one-off charges

Office charges come from the eBoard, from the "List Your Chargeable Office & TMP Resources & Services Required" field in the "Admin" section of a job. These represents "items" which you may want to include as charges in an invoice (e.g. TMP fee, Booking Fee).

One-off charges can be added either to a job before an invoice is generated, or to an invoice after it is generated. These represent "items" which you may want to include as charges in an invoice (e.g. sundries, fee for having a car towed).

Default accounting code for equipment charges when they are grouped

When equipment charges are collated together on an invoice, the invoice can no longer represent account codes for individual items. In this case, an accounting system will need to know which code to use for these collated charges. Collation of equipment charges occurs when either "By day" or "Single total" is selected as the export option for equipment when exporting an invoice.

Default accounting code for invoice with a single grand total

When *all* charges are collated together as a single total on an invoice, the invoice can no longer represent account codes for individual items. In this case, an accounting system will need to know which code to use for these collated charges. This occurs when "Single total" is selected as the export option when exporting an invoice.

Default accounting description for invoice with a single grand total

When *all* charges are collated together as a single total on an invoice, this is the description for the single invoice line which will be produced when exporting an invoice. This occurs when "Single total" is selected as the export option when exporting an invoice.

Job number to be used on exported invoices

This allows configuration of the "job number" displayed on the exported invoice.

• To use the system generated Road Direct Job Number, enter <JOBNUM>
• To use the "Your Ref#" field, enter <REFNUM>
• To use a static/fixed value for all exports, enter a custom value